Inside Sales Assistant / Office Coordinator

Job Title: Inside Sales Assistant / Office Coordinator
Reports To: Business Unit Manager
Job Status: Full-Time
Department: Sales
Location: Phoenix, AZ
Date: 10/25/21

To Apply: Send your resume to and explain your experience in a cover letter.

Job Description

Come join our growing company where your professionalism, initiative, sales, and office skills will be welcomed. Your full-time role will include providing a full range of sales support and administration duties.

This position will suit you if you have sales experience, good interpersonal and presentation skills, in addition to office management skills. You need to be self-directed and have excellent organizational and communication skills, both written and oral.

Duties and Responsibilities

Essential duties and responsibilities include the following. Other duties may be assigned:

  • Replicate instrument quotes in supplier’s database
  • Assist with updating supplier’s CRM (Contact Relationship Management) database
  • Ordering office supplies and sales related materials as needed
  • File server and General database clean up
  • Follow up on accessory quotes
  • Intro emails to new prospects
  • Quote consumables
  • Add NSI leads to supplier’s CRM database
  • Assist with recording “won” opportunities in supplier’s CRM database and verifying the PO’s against Quotes


To perform the job successfully, an individual should demonstrate the following competencies:

  • Familiarity with the sales process
  • Experience in a quoting system
  • Experience working in a CRM (Contact Relationship Management) database
  • Attentive to details
  • A positive disposition
  • AA business degree or equivalent experience in a sales or office administration role


To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education / Experience

AA business degree or equivalent experience in a sales or office administration role.

Language Ability

Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.

Math Ability

Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume. Able to apply concepts of basic algebra and geometry.

Computer Skills

To perform this job successfully, an individual should have knowledge of Word Processing software; Spreadsheet software; Internet software; Database software and Contact Management systems.