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Inside Sales Assistant & Office Coordinator
The Sales & Administrative Support Coordinator plays a vital role in supporting cross-functional teams by managing CRM data, coordinating internal operations, and facilitating seamless customer and employee experiences. This role is central to maintaining operational efficiency, supporting sales teams, and providing outstanding logistical and administrative support across business units.
Job Type
Full Time
Schedule
M-F | 8-hour shift
Work setting:
In-person
Key Responsibilities:
Supplier CRM & Internal Salesforce Support
- Update Internal Salesforce records in real-time and maintain data integrity.
- Keep Supplier CRM current with opportunities, quotes, and notes from Salesforce.
Customer & Vendor Portal Management
- Complete supplier registration forms and portal submissions to establish company with customer systems.
- Submit bids and proposals for multiple business units through customer-specific portals and websites.
- Coordinate responses to information and quote requests from brokers and customers.
Administrative & Operational Support
- Order equipment, office supplies, and computer accessories for new hires.
- Manage recurring orders including auto-delivery and auto-pay services for office needs.
- Maintain organized, stocked, and clean office and breakroom spaces, including Keurig machines and air filters.
- Periodically organize snack days and coordinate celebrations such as retirements and employee milestones.
Meeting & Event Coordination
- Coordinate all aspects of onsite and offsite meetings including food and beverage, scheduling, and logistics.
- Set up and break down meeting rooms; tidy office spaces ahead of visitor arrivals.
- Maintain internal calendars and communicate visit schedules to the Phoenix team.
- Order and manage catering for company-wide lunches, goodbyes, and special events.
- Work with hosts to coordinate event materials, including binders, supplies, and presentation setup.
Hospitality & Visitor Logistics
- Arrange hotel pickups and drop-offs for employees and visitors (Drury Hotel or similar).
- Make dinner reservations and place catering orders for guests.
- Ensure office is visitor-ready by managing cleanliness and sending reminders to staff about onsite visits.
Qualifications:
- 2–4 years of experience in sales operations, office administration, or customer support.
- Proficient in Salesforce and other CRM systems (e.g. Microsoft Dynamics); comfort with learning new tools.
- Strong organizational and communication skills.
- Ability to multitask, manage priorities, and maintain attention to detail.
- Comfortable working independently and collaboratively across departments.
- Valid driver’s license (for occasional pickups/drop-offs, if applicable).
Why Join Us?
- Competitive Compensation & Benefits: Performance-based incentives and comprehensive benefits package. Including 401K, Health, Dental and Vision insurance.
- Innovative Technology: Work with industry-leading electron microscopy solutions.
- Collaborative Team Environment: Engage with professionals across scientific and business disciplines.
Apply Today!
Ready to push the limits of what’s possible with nanomaterials? Join Nanoscience Instruments and make an impact across industries. Please send your resume and cover letter to jobs@nanoscience.com